Century City, Cape Town, South Africa
Job Description
An international retailer is looking to hire an experienced Retail Leasing Administrator to join their finance team. The suitable candidate will be responsible for the efficient management of a lease portfolio, encompassing approximately 60 retail store leases. This role requires meticulous attention to detail, strong organisational skills, and a solid understanding of lease administration processes. The ideal candidate will ensure accurate record-keeping, timely payments, and compliance with lease agreements.
Key Responsibilities:
Lease Administration:
Manage and maintain a comprehensive database of all lease agreements, ensuring accuracy and completeness.
Track key lease dates, including renewals, expirations, and rent reviews.
Process and manage rent payments, ensuring timely and accurate disbursement.
Monitor and reconcile lease-related expenses, including operating costs and property taxes.
Prepare and process lease amendments and extensions.
Ensure compliance with all lease terms and conditions.
Documentation and Record Keeping:
Maintain organised and up-to-date lease files, both physical and electronic.
Ensure accurate and complete documentation for all lease transactions.
Prepare and distribute lease-related reports and summaries.
Communication and Coordination:
Serve as the primary point of contact for landlords and property managers regarding lease-related inquiries.
Coordinate with internal departments, including legal, finance, and operations, to ensure seamless lease management.
Communicate effectively with stakeholders regarding lease obligations and deadlines.
Financial Management:
Assist with the preparation of lease budgets and forecasts.
Monitor and control lease-related expenses.
Reconcile lease accounts and resolve discrepancies.
Compliance and Reporting:
Ensure compliance with relevant accounting standards and regulations.
Prepare and submit required lease-related reports.
Requirements
Qualifications and Experience:
- Minimum of 3 years of experience in lease administration or a related field.
- Strong understanding of lease agreements and terminology.
- Proficiency in MS Office Suite, particularly Excel.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
Preferred Skills:
- Experience in the retail industry.
- Knowledge of accounting principles related to lease management.
- Familiarity with property management practices.