Permanent
Cape Town, South Africa
Job Description
A film production company is seeking a highly organised Office Coordinator / Receptionist to join their dynamic team. This role is pivotal in ensuring the smooth operation of the office and providing administrative support to various teams. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to multitask effectively.
Serve as the first point of contact for clients, visitors, and staff, creating a welcoming and professional environment.
Responsibilities:
- Answer and direct incoming phone calls in a timely and professional manner, taking messages or forwarding calls as needed.
- Manage incoming and outgoing mail and deliveries, ensuring timely distributionManage and reconcile office petty cash, ensuring accurate record-keeping and reporting.
- Process and track office-related expenses, invoices, and receipts
- Maintain general tidiness and organization of office spaces, including the reception area and meeting rooms.
- Oversee the scheduling and organization of staff lunches with the in-house chef, accommodating dietary requirements.
Requirements
Proven experience in an administrative, receptionist, or office coordinator role.
Excellent organisational and multitasking abilities with strong attention to detail.
Outstanding verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information.
Strong problem-solving skills and a proactive approach to tasks.
Professional demeanour with a customer-service mindset.
Benefits
Full-time with flexibility