Airport Industria, Cape Town
Job Description
An established premium FMCG manufacturer and distributor is hiring a presentable and experienced Receptionist / Office Administrator. This full-time, in-office role combines front desk, office admin, and PA duties. A minimum of 3 years’ similar experience is essential.
Key Responsibilities:
Reception and Office Administration
- Answering and managing the switchboard.
- Dealing with all clients and guests who visit the office. (First point of contact).
- Manage the boardroom calendar for all meetings and ensure guests receive refreshments on offer.
- Monitor and manage the presentation of the boardroom and reception areas including product display stock.
- Report and manage any internet / telephone connection faults with service providers.
- Distribute all mail, parcels and goods received at reception. Send outgoing parcels via courier.
- Manage all kitchen groceries, office supplies and stationery, office equipment and servicing of all office
equipment. - Coordinate the renewal of company vehicle licenses when expired.
- Assist HR consultant in managing manufacturing staff files, casual files and temp staff files.
- Assist finance department with filing, sales orders and invoicing when required.
- Assist procurement department with contacting suppliers and confirming deliveries when required.
Personal Assistant to Management
- Screen all phone calls.
- Diary management and organising all business meetings and personal appointments.
- Complete any administrative tasks and or research required.
- Organise any errands required (collections/deliveries).
- Collate invoices and slips for finance department on a monthly basis.
- Book and arrange any travel, transport and accommodation required.
- Assist with organising staff events.
Requirements
Essential Skills:
Matric certificate with business admin/office management qualification.
3+ years’ front office/reception/PA experience.
Non-smoker, well-presented and groomed and energetic.
IT literate with excellent organisational and communication skills.
Meticulous, resourceful, trustworthy, and reliable.
Own reliable car/transport is highly preferred.