Somerset West, South Africa
- SalaryR15 000 to R18 000 CTC (depending on experience)
Job Description
A business in the renewable energy business is seeking a highly organised, proactive, and professional Receptionist and Office Administrator to manage the front office and ensure smooth day-to-day administrative operations. This role is pivotal in supporting both internal staff and external clients, with responsibilities spanning reception, HR admin, travel coordination, purchasing, and general office management.
This is a maternity cover position to start as soon as possible in May and end on 7 September 2025. Applicants must be available immediately.
Key Responsibilities
Reception and Front Desk
- Greet and assist visitors and clients in a professional and friendly manner
- Manage incoming calls and operate the switchboard
- Handle incoming and outgoing mail, couriers, and deliveries
Administrative Support
- Maintain office filing systems (physical and digital)
- Draft correspondence, manage calendars, and assist with document preparation
- Provide general admin support to departments as needed
HR Administration
- Assist with onboarding and offboarding documentation
- Maintain employee records and ensure confidentiality
- Coordinate leave tracking and staff communications
Travel and Procurement
- Arrange travel and accommodation bookings for staff
- Source and purchase office consumables and supplies
- Manage supplier relationships and monitor office stock levels
Customer and Staff Liaison
- Serve as a point of contact for customer queries when needed
- Support internal communication and coordinate staff events or meetings
Requirements
- Proven experience in a similar administrative or office management role
- Presentable with good interpersonal skills
- Strong communication skills (verbal and written)
- High level of proficiency in Microsoft Office Suite
- Strong organisational and time-management abilities
- Discretion and confidentiality, especially in handling HR matters
- Familiarity with travel bookings
Personal Attributes
- Friendly and approachable demeanor
- Detail-oriented and reliable
- Able to multitask and prioritise effectively
- Proactive with a problem-solving mindset
- Able to deal with challenging customers
Benefits
- Immediate employment opportunity
- Six month maternity cover fixed-term contract
- Working hours: 7:45 to 4:30 pm or 8 am to 4:45 pm